Vacancy: PA to the S&D Executive
Division: Sales and Distribution
Location: Lagos
Vacancy At: MTN
Employment Status: Permanent
Reporting To: S&D Executive
Close On: 1/2/2014
Job Description:
- Liaise with Finance Expenditure to ensure payments to third party suppliers in relation to expenses of the Exec’s office.
- Proactively manage the assigned executive’s diary, and seamlessly plan his/her itinerary, schedule and meetings.
- Act as the point of contact to the Executive, handling and distributing confidential mails, telephone calls, faxes, etc.
- Develop and maintain an efficient documentation and filing (electronic and hard) process.
- Manage sensitive matters and information regarding peculiar issues within the department.
- Prepare meeting/conference logistics and host visitors on behalf of the Executive.
- Co-ordinate and manage Executive calendars, travel arrangements and schedules, negotiating potential conflicts and determining feasible alternatives.
- Perform a diversity of secretarial and administrative support activities including composing memos and correspondences, compiling reports, creation of spreadsheets and manipulation of spreadsheet data.
- Cross-examine documents for Exec’s review to ensure quality control and compliance to MTNN policies.
- Collate monthly activity reports from the different units within the assigned department for the Exec’s review.
- Perform quality control checks on assigned Exec’s presentations, to ensure proper formatting and elimination of errors.
- Respond to customer queries and requests on non-technical issues and escalate to the assigned manager / exec when necessary.
- Process all requisitions for the assigned Exec’s office.
Job Conditions:
- Normal MTNN working conditions May be required to work extended hours Open office plan
Required Skills:
- A good first degree preferably in Secretarial Administration
- 4 years’ experience in an administrative capacity in a reputable company.
- Experience in administrative support for a top management personnel of a reputable company, with local and international operations
Training:
- Customer care/focus.
- Effective communication skills.
- Effective business writing skills.
- Finance for non-finance persons.
- Basic Accounting.
- General Office administration and performance standards.
- Microsoft Office suite
- IFS Training
- Department specific applications
Apply At
http://careers.mtnonline.com/mtncareers/vacancies.asp?deptid=9&id=1993
