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Vacancy: PA to the S&D Executive
Division: Sales and Distribution
Location: Lagos
Vacancy At: MTN
Employment Status: Permanent
Reporting To: S&D Executive
Close On: 1/2/2014

Job Description:
  • Liaise with Finance Expenditure to ensure payments to third party suppliers in relation to expenses of the Exec’s office.
  • Proactively manage the assigned executive’s diary, and seamlessly plan his/her itinerary, schedule and meetings.
  • Act as the point of contact to the Executive, handling and distributing confidential mails, telephone calls, faxes, etc.
  • Develop and maintain an efficient documentation and filing (electronic and hard) process.
  • Manage sensitive matters and information regarding peculiar issues within the department.
  • Prepare meeting/conference logistics and host visitors on behalf of the Executive.
  • Co-ordinate and manage Executive calendars, travel arrangements and schedules, negotiating potential conflicts and determining feasible alternatives.
  • Perform a diversity of secretarial and administrative support activities including composing memos and correspondences, compiling reports, creation of spreadsheets and manipulation of spreadsheet data.
  • Cross-examine documents for Exec’s review to ensure quality control and compliance to MTNN policies.
  • Collate monthly activity reports from the different units within the assigned department for the Exec’s review.
  • Perform quality control checks on assigned Exec’s presentations, to ensure proper formatting and elimination of errors.
  • Respond to customer queries and requests on non-technical issues and escalate to the assigned manager / exec when necessary.
  • Process all requisitions for the assigned Exec’s office.
Job Conditions:
  • Normal MTNN working conditions May be required to work extended hours Open office plan
Required Skills:
  • A good first degree preferably in Secretarial Administration
  • 4 years’ experience in an administrative capacity in a reputable company.
  • Experience in administrative support for a top management personnel of a reputable company, with local and international operations
  • Customer care/focus.
  • Effective communication skills.
  • Effective business writing skills.
  • Finance for non-finance persons.
  • Basic Accounting.
  • General Office administration and performance standards.
  • Microsoft Office suite
  • IFS Training
  • Department specific applications
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