The Maternal Newborn and Child health Programme (MNCH2) is a 5 year country led programme which aims to reduce maternal and child mortality in northern Nigeria. Funded by the Department for International Development (DFID), it is being implemented by a consortium comprising of Futures Group, Society for Family Health (SFH), Options, Mansion Daniels (MD), Association for Reproductive and Family Health (ARFH), Axios, and Marie Stopes International (MSI). MNCH 2 will be implemented in six states in northern Nigeria: Jigawa, Kaduna, Katsina, Kano, Yobe and Zamfara.
Job Title: Administrative Assistant
Location: Abuja
Job Field: Administration, Secretarial
JOB DESCRIPTION
- The successful candidate will provide administrative support to the Maternal and Newborn Child Health Programme in Abuja to ensure effective and efficient daily operations.
- S/he will be expected to manage the day-to-day office administrative tasks.
RESPONSIBILITIES
- Assume receptionist duties, attend to clients and visitors and direct them to appropriate staff members.
- Ensure all finance policies are strictly adhered to in the CS/BU including correct Payment Approval Forms (PAF), petty cash reimbursements, expense claims.
- Ensure all relevant bills and invoices are scanned and submitted to Accounts payable.
- Arrange and coordinate official travel arrangements for MNCH employees and consultants as required including booking flights, hotel accommodation, airport pickups and car transfers.
- Ensure timely procurement and replacement of office supplies, stationery, consumables, and kitchen supplies including beverages and cleaning equipment.
- Ensure regular maintenance of repairs and office utilities at supervised by the Corporate Services Administrator and the building facilities manager responsible to ensure effective and continuous office operations.
- Ensure effective coordination with the Office Driver including proper scheduling to ensure that employees are supported to attend meetings and events.
- Maintain a data base of vendors supplying office services including car hire, service providers and mobile internet firms for use by MNCH employees.
- Develop and manage office inventory of hardware and equipment, updating the list from time to time to ensure adequate inventory.
- Ensure office cleanliness by working closely with outsourced cleaners and ensuring the office environment is well maintained and is conducive for work.
- Provide assistance to the Office Manager with expenses, collating of materials, coordinating meetings and functions.
- Provide support on logistic for incoming consultants i.e. Highland hotel bookings.
- Perform any other tasks as assigned by the Finance & Admin. Manager.
QUALIFICATIONS
- Relevant Bachelor's Degree required.
- Minimum 2 years clerical or administrative experience.
- Knowledgeable in office administration and bookkeeping procedures.
- Proficient in Microsoft office software.
- Proficient in the use of general office equipment.
- Effective verbal and written communication skills.
- Excellent interpersonal and organizational skills.
- Can work cooperatively and effectively with others and has the ability to undertake self-directed tasks when necessary.
HOW TO APPLY
Qualified candidates should send their CV's with a brief cover letter to recruitment@mnch2.com
