MNCH2 Recruitment 2015 Administrative Assistant, Maternal Newborn and Child health Programme

MNCH2 Recruitment 2015 Administrative Assistant, Maternal Newborn and Child health Programme

The Maternal Newborn and Child health Programme (MNCH2) is a 5 year country led programme which aims to reduce maternal and child mortality in northern Nigeria. Funded by the Department for International Development (DFID), it is being implemented by a consortium comprising of Futures Group, Society for Family Health (SFH), Options, Mansion Daniels (MD), Association for Reproductive and Family Health (ARFH), Axios, and Marie Stopes International (MSI). MNCH 2 will be implemented in six states in northern Nigeria: Jigawa, Kaduna, Katsina, Kano, Yobe and Zamfara.

Job Title: Administrative Assistant

Location: Abuja

Job Field: Administration, Secretarial


  • The successful candidate will provide administrative support to the Maternal and Newborn Child Health Programme in Abuja to ensure effective and efficient daily operations.
  • S/he will be expected to manage the day-to-day office administrative tasks.


  • Assume receptionist duties, attend to clients and visitors and direct them to appropriate staff members.
  • Ensure all finance policies are strictly adhered to in the CS/BU including correct Payment Approval Forms (PAF), petty cash reimbursements, expense claims.
  • Ensure all relevant bills and invoices are scanned and submitted to Accounts payable.
  • Arrange and coordinate official travel arrangements for MNCH employees and consultants as required including booking flights, hotel accommodation, airport pickups and car transfers.
  • Ensure timely procurement and replacement of office supplies, stationery, consumables, and kitchen supplies including beverages and cleaning equipment.
  • Ensure regular maintenance of repairs and office utilities at supervised by the Corporate Services Administrator and the building facilities manager responsible to ensure effective and continuous office operations.
  • Ensure effective coordination with the Office Driver including proper scheduling to ensure that employees are supported to attend meetings and events.
  • Maintain a data base of vendors supplying office services including car hire, service providers and mobile internet firms for use by MNCH employees.
  • Develop and manage office inventory of hardware and equipment, updating the list from time to time to ensure adequate inventory.
  • Ensure office cleanliness by working closely with outsourced cleaners and ensuring the office environment is well maintained and is conducive for work.
  • Provide assistance to the Office Manager with expenses, collating of materials, coordinating meetings and functions.
  • Provide support on logistic for incoming consultants i.e. Highland hotel bookings.
  • Perform any other tasks as assigned by the Finance & Admin. Manager.


  • Relevant Bachelor's Degree required.
  • Minimum 2 years clerical or administrative experience.
  • Knowledgeable in office administration and bookkeeping procedures.
  • Proficient in Microsoft office software.
  • Proficient in the use of general office equipment.
  • Effective verbal and written communication skills.
  • Excellent interpersonal and organizational skills.
  • Can work cooperatively and effectively with others and has the ability to undertake self-directed tasks when necessary.


Qualified candidates should send their CV's with a brief cover letter to

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