FHI 360 Nigeria Jobs 2020

FHI 360 Nigeria is recruiting to fill the Deputy Chief of Party / Head of Programs, Director of Finance and Administration, Monitoring, Evaluation, and Learning (MEL) Advisor, Grants Manager, Chief of Party, and Associate Director, ESITA jobs for Abuja.

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology - creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

1. Deputy Chief of Party / Head of Programs

Requisition: 2020200662
Location: Abuja, Nigeria
Job Type: Full time

Project Description

The objective of the SCALE Activity is to support CSOs and BMOs across all of USAID/Nigeria’s programmatic sectors with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities.

The activity is designed to enhance local civil society organizations’ ability to be positive and responsible change agents in Nigeria

Position Description

The Deputy Chief of Party (DCOP) will serve as the Head of programs, acts as second in command to the Chief of Party (COP) and serves as the principal point of contact on the SCALE project for procedural and substantive matters in the absence of the COP.

Major Duties / Responsibilities

The DCOP will:

Be responsible for the day-to-day technical activities and implementation of the activity.
Coordinates project plans, budgets, training, and resources with management to achieve strategic goals
Set up and adjust as needed all field-based administrative, financial, procurement, HR and other operational systems and processes, and organize appropriate training and orientation on policies and systems for all field staff at the time of hire and on-going through the life of a project.
Oversee all administrative and logistical staff in the main and field offices.
Cooperate closely with the (COP) on all administrative matters.
Work closely with regional and/or headquarters administrative (including financial, contracts, HR, etc.), program, and operational teams to ensure timely and quality reporting, and lead the field team in the office/program set-up and close-out processes.
Assure that the project is in compliance with USAID and FHI 360 regulations and procedures.
Provide direction and guidance to local staff and subcontractor staff on compliance issues, procurement standards/requirements, and other administrative, financial, HR and logistical questions.
Coordinate the development and implementation of the project operational procedures, adapting global and regional technical resources and tools as needed for the Nigerian context.
Develop and facilitate supportive partnerships with internal and external stakeholders.
Participate in strategic planning.

Required Experience / Skills

Bachelor's degree in relevant fields such as Social Sciences, Law, Development Studies, etc.
Minimum of 5-8 years of progressively responsible experience in the successful implementation of international development activities managing sectors and/or subsectors of civil society/advocacy/research/gender-sensitive interventions;
Excellent interpersonal and leadership skills and experience in managing teams;
Experience relevant to the accomplishment of the cross-cutting objectives including gender, youth and marginalized populations.
Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
Must be able to read, write and speak fluent English
Prior work experience in a non-governmental organization (NGO).
Demonstrated track record of working in teams and fostering partnerships.
Demonstrated ability to create and maintain effective working relations with host country government personnel, stakeholders, NGO partners, and international donor agencies.
Experience with a USG cooperative agreement preferred.
Ability to work independently and manage a high-volume workflow.
Relevant computer software skills, including at a minimum, MS Word and Excel.

Click here to apply online

2. Director of Finance and Administration

Requisition: 2020200663
Location: Abuja, Nigeria
Job Type: Full time

Project Description

The objective of the SCALE Activity is to support CSOs and BMOs across all of USAID/Nigeria’s programmatic sectors with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities.

The activity is designed to enhance local civil society organizations’ ability to be positive and responsible change agents in Nigeria

Position Description

The Director of Finance and Administration oversees program operations, including but not limited to human resources, logistics, procurement, subcontracts or sub-awards, and accounting/finance.

Major Duties / Responsibilities

The Director of Finance and Administration shall:

Coordinates logistics for the project
Works with HR and other country office and platform functions to abide actions to FHI 360 processes and procedures
Liaises with senior management on the development of administrative plans, projects, performance, and initiatives to ensure the efficiency and effectiveness of all administration departments
Translates the organization’s business and strategic goals and objectives into priorities for administration’s departments, introducing new directions, innovations, and methods to achieve results
Strategically partners with internal and external stakeholders and contributes to sharing and implementing best practices
Builds credibility with other internal organizations and constructively dissenting, when appropriate, to push the organization to pursue maximum value from negotiated agreements
Guides organizational leadership on the regulations that apply to the administration’s departments and work
Drives leading-edge efficient operations, processes, and technologies to improve safety, quality, delivery, and reduce costs
Oversees the establishment of application performance metrics and monitors performance against those metrics. Manages and evaluates department leadership to ensure efficient operation of these functions
Demonstrates competency in setting negotiation strategies and planning for execution
Oversees each of these departments to identify opportunities to improve and refine services
Provides direction in accomplishing the organization objectives and guides the development of related policies and procedures
Develop internal control measures
Conduct internal financial audits
Coordinate external financial audits
Prepares budgets for annual work plans and financial reports for USAID
Develop the financial management capacity of all relevant staff and sub-awardees
Assign and audit the work of the finance department, while providing day-to-day guidance to staff
Design, document and implement the strategic operational systems, functions, and internal control mechanisms to ensure efficiency and compliance with USAID regulations and FHI 360 policies and procedures
Design, document and implement process improvement plans to ensure financial controls are streamlined and in compliance with FHI 360 and USAID requirements
Monitor the Program’s pipeline; develop and implement corrective actions as required to ensure burn-rate and cost-share figures are on target
Provide recommendations and consult with management on financial performance and risk management
Develop policies and systems and conduct special financial studies, as required

Required Experience / Skills

Bachelor's degree in Business Administration, Finance or a related field in International Business Management, Finance, Accounting and/or auditing experience.
An ACA/ACCA/CPA or other recognized professional accounting qualification.
Minimum eight (8) years of progressively responsible experience in accounting, auditing, finance, or business management with a recognized organization.
Demonstrated ability to develop and manage large budgets, and in-depth knowledge of accounting principles.
Progressively responsible experience supervising project operations, including human resources, procurement, and sub-contracts or sub-awards.
Experience working with online banking systems.
Demonstrated experience and good working knowledge of USAID and other US Government organizations’ rules and regulations are required.
Excellent project management and technical skills.
Ability to motivate, negotiate, influence and collaborate with functional managers and other leaders.
Computer skills, including Microsoft Word, Excel, Access.

Click here to apply online

3. Monitoring, Evaluation, and Learning (MEL) Advisor

Requisition: 2020200664
Location: Abuja, Nigeria
Job Type: Full time

Project Description

The objective of the SCALE Activity is to support CSOs and BMOs across all of USAID/Nigeria’s programmatic sectors with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities.

The activity is designed to enhance local civil society organizations’ ability to be positive and responsible change agents in Nigeria

Position Description

The MEL Officer provides strategic guidance, vision, and management for successful monitoring and evaluation of the activity

Major Duties / Responsibilities

The MEL shall:

Supervise all MEL staff
Ensure the strategic and functional integration of all MEL activities as well as active collaboration with sub-awardees and USAID.
Oversees all MEL activities
Provides technical direction and support
Ensures the accurate reporting of results for program activities.
Develop and directly contribute to the development and implementation of M&E tools and systems to improve the ability to collect, interpret and aggregate data that demonstrate impact and program accountability and progress.
Develop and support the design and implementation of baseline, mid-term and end of project evaluations, surveys and other components of the programs M&E system.
Provide M&E technical advice to programs, projects, including staffing and resource allocation to M&E.
Develop high quality quantitative and qualitative methods and participatory methodologies to monitor program quality for performance and results.
Provide technical support for M&E in one or more technical sectors.
Build upon industry and experiences to improve consistency, quality and practicality of M&E strategies; promote dissemination and use of lessons learned within international partner organizations.
Review M&E plans and PMPs for quality and adherence to donor requirements.
Collect lessons learned from programs and collaborate with senior management to assure M&E components are of high quality and improve processes and practices in data analysis.
Provide training to staff, primary stakeholders, and implementing partners on M&E components in project design; such as monitoring plan, assessments, reviews, surveys and evaluations.
Identify best practices for documentation as success stories, technical reports, or peer-review publications and review surveillance, research and evaluation publications before releasing to stakeholders.
Provide quality and timely submission of all required project reports.

Required Experience / Skills

Bachelor's degree in any the following or related fields: Social Science, International Development, Evaluation Research, Statistics, or Economics;
At least eight (8) years of progressively responsible experience in designing, managing and implementing results-based MEL activities,
Demonstrated relevant technical skills in analyzing quantitative and qualitative data, with excellent organizational as well as English oral and written communication skills; and
Extensive knowledge of reporting procedures, best practices, guidelines, and tools for monitoring, evaluation, and learning.
Years of work experience that demonstrates sensitivity to and understanding of technical issues.
Ability to manage projects, set realistic priorities, and plan for the successful implementation of activities.
Experience working in USAID projects preferred.

Click here to apply online

4. Grants Manager

Requisition: 2020200665
Location: Abuja, Nigeria
Job Type: Full time

Project Description

The objective of the SCALE Activity is to support CSOs and BMOs across all of USAID/Nigeria’s programmatic sectors with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities.

The activity is designed to enhance local civil society organizations’ ability to be positive and responsible change agents in Nigeria

Position Description

The grants manager oversees the grants administration in conformity with USAID policies and procedures throughout the activity while backstopping routine grantee financial reporting processes and all grantees’ funding obligations.

Major Duties / Responsibilities

The Grants Manager shall:

Be responsible for carrying out a full range of tasks, including, grant review and selection for approval, work plans, grantee budgets, and budget narratives, preparation and compliance review of grant modifications and memoranda of negotiation; grant obligation ceilings, processing of monthly grantee advance/reconciliation/reimbursement requests, design a grant manual, review awards, types of grants, target recipient groups and activities, selection criteria, roles, and responsibilities, etc..
Maintain financial systems for field office and project accounting and grants financial management, including payroll, transfers, reporting to local authorities, FHI360, and USAID;
Review project invoices for accuracy and allocate expenditures according to accounting systems;
Prepare/review payments of monthly expenditures within signature authority guidelines;
Advises senior management on matters of concern and elements of risk that can be detrimental to successful contract performance. Recommend alternative approaches to overcome any negative impact.
Prepare, update and submit financial reports to HQ according to financial procedures;
Review and reconcile monthly expenditures of the bank accounts;
Maintain, disburse, and reconcile the petty cash account;
Review, track, and reconcile staff and consultant cash advances according to policies;
Liaise with Finance/Business Managers in HQ regarding budget realignments, specific budget issues, and status of wire transfers;
Assist with procurement solicitations and recommendations for potential providers of needed goods and services by USAID and FHI 360 rules and regulations;
Assist with financial monitoring of the grants program including pre-award financial/management surveys, requests for advances, funds disbursements and expenditure reconciliation, financial reporting, audits, and close-out;
Provide training and technical assistance on financial and grants management as needed to project staff, grantees and other implementing partners;
Support the management of sub-grants that will be awarded under the activity
Work directly with the grant recipients to ensure that such awards conform to United States Government (USG) procurement and competition requirements
Responsible for monitoring and reporting on the implementation of the grants.

Required Experience / Skills

Bachelor's degree in Business Administration, Finance or a related field;
Minimum 5-8 years of progressively responsible experience in grant management including at least three (3) years of post-qualification experience as a grant manager with a reputable organization administering grants and sub-awards; and
Previous experience in building or enhancing CSOs financial management capacity through grant administration.
Articulate, professional and able to communicate in a clear, positive manner with client and staff.
Past experience working with community-based organizations and CSOs is preferred
Advanced knowledge of donor (USG and non- USG) rule and regulations including but not limited to USAID, DHHS, DOE, etc
Solid experience using computerized accounting software
Knowledge of accounting principles and USAID rules and regulations is preferred
Must be able to read, write and speak fluent English.
Prior experience in a non-governmental organization (CSO).

Click here to apply online

5. Chief of Party

Requisition: 2020200661
Location: Abuja, Nigeria
Job Type: Full time

Project Description

The objective of the SCALE Activity is to support civil society organizations (CSO) and business management organizations (BMO) across all of USAID/Nigeria’s programmatic sectors with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities

The activity is designed to enhance local civil society organizations’ ability to be positive and responsible change agents in Nigeria

Position Description

The Chief of Party’s (COP) primary responsibilities are to provide overall leadership, management and general technical direction of the entire activity, ensuring an integrated vision among different components and actors, and a focus on achieving the results defined in the award.

Major Duties / Responsibilities

The COP shall:

Be the principal point of contact in Nigeria for procedural and substantive matters, including technical matters.
Coordinate and ultimately be responsible for all Agreement management and implementation.
Be responsible for responding to the designated AOR and Agreement Officer
Be responsible for ensuring quality control and the overall responsiveness of technical assistance provided under the award.
Be expected to identify issues and risks related to activity implementation promptly and suggest appropriate adjustments.
Manages and oversees the development of projects from initiation to completion.
Manages capacity building project staff in coordinating and managing the implementation of project activities, delivering quality and accountability.
Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities and encouraging effective teamwork.
Develops best practices and tools for project execution and management.
Defines project scope, goals, and deliverables that support business goals and strategic vision of management.
Develops and delivers project plans, documentation, training, presentations and budget proposals to management and staff.
Identifies and resolves project issues and implements improvement plans to ensure the project stays on schedule and within budget.
Builds develop, and grows partnerships vital to the success of the project.

Required Experience / Skills:

Master's or Bachelor's Degree in a relevant field such as Social Sciences, Law, Development Studies, etc.
At least ten (10) years of progressive relevant international development programming experience – at least five (5) years of which must be in senior program management, experience in managing and leading civil society or similar donor programs in developing countries, preferably in Africa;
Demonstrated capability to lead/supervise a diverse team with different development partners, donors, CSOs and host country government counterparts.
Strong technical expertise in advocacy/accountability/research/media campaigns and program development.
Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
Must be able to read, write and speak fluent English.
Prior work experience in a non-governmental organization (NGO).

Click here to apply online

6. Associate Director, SITA

Requisition: 2020200617
Location: Country Office, Abuja
Job Type: Full time
Supervisor: Country Director

Basic Function

Under the guidance and supervision of the Director Finance & Administration, the AD ESITA will provide support and maintenance to the FHI Nigeria computer and network infrastructure to ensure reasonable, stable operations.

S/He will be responsible for all IT related equipment and software that is part of the FHI Nigeria inventory which includes all state offices.

S/he will also ensure the smooth operation of the organization’s facilities, fleet and travel management by developing, implementing and evaluating maintenance and improvement programs as they relate to the continuous operation of the organization’s fleet, facilities and buildings.
He/she will be responsible for the effective utilization of resources including staff with a diverse range of capabilities.

Duties and Responsibilities

Manage network operations to include: troubleshooting connectivity problems; installing & maintaining routers; adding/terminating users; assigning rights and access; resetting passwords; establishing e-mail addresses; assessing and reporting operational status; performing backups and restores; etc. Assist staff in understanding and using technology; conduct regular staff technology presentations and training. Ensure technology documents/certificates such as product registrations, SSL certificates, maintenance agreements, service contracts, etc. related to technology operations and/or technology services are evaluated, updated and processed. Design, develop and maintain databases, web-based applications including websites and intranets. Continuously improves the organization's sites and Intranet; add new functionality and improve user ability to maintain without technical support.
Analyze technology requirements and develop functional specifications.
Provide input to technology policies, standards and procedures manual; develop and maintain related technology checklists. Ensure compliance with all software licensing agreements. Manage and safeguard software media and associated licenses. Maintain a centralized software use log. Ensures the availability, continuity and security of data and electronic information about the organization. Put in a place an effective backup strategy and ensure all daily and monthly backups of all data on the servers are performed as required.
Work with procurement to provide technical input into purchasing and budget usage.
Make periodic visits to field offices of all FHI Nigeria projects, and from time to time, to its partners or implementing agencies, to provide administratively and IT support, advise and build the capacity of FHI/Nigeria partners.
Ensure planning and coordination of office space, meeting and training rooms. Oversee the plan bookings by internal and external users of building facilities.
Implement programs that will provide efficient usage of the organization’s fleet and facilities.
Develop fleet administration standards and vehicle operating policies.
Prepare and present periodic management reports on operating costs with regards to IT usage, travels, facilities maintenance and fleet management.
Prepare and present management information reports concerning operational effectiveness and service levels of contractors providing maintenance, janitorial, catering and security services.
Direct fleet-related risk management training, such as safety and accident prevention programs.
Responsible for the staff that oversees the upkeep, rehabilitation and maintenance of the entire FHI facility, including the physical building structure, all mechanical, electrical, and related equipment by energy conservation and preventive maintenance programs.
Develop a system that will allow periodic assessment of the physical structures of FHI and prepare an assessment report for Management.
Assign and verify completion of all repairs, replacement, renovation projects of FHI facilities and equipment and ensure the quality of work.
Ensure the maintenance of inventory/stock of office equipment, Furniture and Fittings, and coordination of Zonal offices inventory records, request replacements or new supplies.
Perform other relevant duties as assigned.

Knowledge, Skills & Attributes:

Ability to maintain confidentiality and use judgment on sensitive matters.
Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
Demonstrated knowledge in pricing, contracts negotiations, policies, and procedures
Technical understanding of office equipment and building construction and maintenance
Ability to identify and resolve problems promptly.
Ability to execute work rapidly and with a high level of accuracy.
A high degree of proficiency in written and spoken English communication, including presentation and training skills.
Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
Strong knowledge of Microsoft Windows applications and systems including but not limited to Windows XP, Windows Vista, Windows Server 2003 and Microsoft Exchange is required Ability to troubleshoot software problems, including e-mail/internet systems.
Ability to assist and perform software installations and upgrades as required.
Ability to travel regularly (up to 40%).

Qualifications and Requirements

BS / BA in Computer Science, Engineering or related field and a minimum of 9 years of relevant experience with at least 5 years of supervisory experience in operation, maintenance, IT or administration of facilities/fleet management.
Or MS/MA in computer science, engineering or related field and a minimum of 7 years of relevant experience with at least 5 years of supervisory experience in operation, maintenance, IT or administration of facilities/fleet management.
Experience with LANS/WANS, Windows Server Environment, Microsoft SQL Server, Internet Information Services, backup systems, network/workstation peripherals, print servers, firewalls, spam, and antivirus hardware/software, Classic ASP, VBScript, JavaScript, HTML, computer hardware (replacing hard drives, hardware drivers, etc.).

Click here to apply online

Note

The above job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.

This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

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FHI 360 Nigeria Jobs 2020 - Deputy Chief of Party, Director of Finance and Administration & More...